Users & Permissions
Manage users, roles, and access controls across your AI platform
The Users & Permissions module in AI Governance provides comprehensive tools for managing user accounts, defining roles, creating groups, and implementing fine-grained access controls across your entire AI platform. This centralized approach ensures proper governance, security, and compliance while providing users with appropriate access to the tools they need.
Key Features
User Management
Create, edit, and manage all platform user accounts
Role-Based Access
Define and assign roles with specific permissions
Group Management
Organize users into functional groups for easier administration
Permission Controls
Set granular permissions for products, workspaces, and features
Validation Workflows
Implement approval processes for account creation and access
Activity Monitoring
Track user actions for security and compliance purposes
Who Uses Users & Permissions?
The Users & Permissions module serves different administrative roles within the organization.
IT administrators use Users & Permissions to:
- Manage user accounts and system access
- Define platform-wide security policies
- Implement organizational access structures
- Monitor user activity and permissions
IT administrators use Users & Permissions to:
- Manage user accounts and system access
- Define platform-wide security policies
- Implement organizational access structures
- Monitor user activity and permissions
Security teams use Users & Permissions to:
- Enforce access control policies
- Implement least-privilege principles
- Conduct permission audits
- Manage security validation processes
Department managers use Users & Permissions to:
- Request access for team members
- Review team permissions
- Ensure appropriate access levels
- Manage department-specific groups
Core Capabilities
User Management
Efficiently manage all user accounts across your platform:
- User Management: Manage users appropriate access
- User Profiles: Manage user information and contact details
- Account Status: Control active, pending, and disabled accounts
- Search and Filter: Quickly locate users based on various criteria
Role Management
Create and manage roles with specific permission sets:
- Role Definition: Create roles with specific permission sets
- Permission Assignment: Assign granular permissions to roles
- Default Roles: Set standard roles for different user types
- Custom Roles: Create specialized roles for specific functions
Group Management
Organize users into logical groups for easier administration:
- Group Creation: Establish functional or organizational groups
- Membership Management: Add or remove users from groups
- Group Permissions: Assign permissions at the group level
Permission Controls
Implement granular access controls across the platform:
- Product Access: Control access to specific Prisme.ai products
- Workspace Access: Manage access to specific workspaces
- Operation Permissions: Control create, read, update, delete operations
- Administrative Functions: Assign administrative capabilities
Best Practices for User & Permission Management
Least Privilege
Grant only the minimum permissions needed for each role
Role Standardization
Create standardized roles that align with job functions
Regular Audits
Conduct periodic reviews of users and permissions
Group-Based Access
Leverage groups for more efficient permission management
Permission Documentation
Maintain clear documentation of permission structures
Offboarding Processes
Implement thorough procedures for removing user access
Getting Started with Users & Permissions
Access Users & Permissions
Navigate to the Users & Permissions section in the AI Governance dashboard.
Manage users
View and manage all platform users from the Users tab.
Use search and filters to locate specific users based on criteria like name, email, or status.
Configure roles
Create and manage roles with specific permission sets in the Roles tab.
Define granular permissions for each role based on organizational needs.
Organize groups
Create and manage user groups in the Groups tab.
Add users to appropriate groups based on their department, function, or access needs.
User Management Scenarios
When onboarding a new employee:
- Validate User Account (by default “pending” )
- Assign appropriate roles based on job function
This structured approach ensures new employees receive appropriate access from day one.
When onboarding a new employee:
- Validate User Account (by default “pending” )
- Assign appropriate roles based on job function
This structured approach ensures new employees receive appropriate access from day one.
When an employee changes roles:
- Review current permissions and access
- Remove unnecessary access from previous role
- Assign new permissions based on new responsibilities
- Update group memberships
- Document changes for audit purposes
This process maintains the principle of least privilege during transitions.
When offboarding an employee:
- Initiate account deactivation process
- Remove all role assignments
- Remove from all groups
- Archive user account and access history
- Generate offboarding report for compliance
This comprehensive process ensures complete access removal.
Next Steps
Explore more aspects of the AI Governance platform:
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