The Users & Permissions module in AI Governance provides comprehensive tools for managing user accounts, defining roles, creating groups, and implementing fine-grained access controls across your entire AI platform. This centralized approach ensures proper governance, security, and compliance while providing users with appropriate access to the tools they need.

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Key Features

User Management

Create, edit, and manage all platform user accounts

Role-Based Access

Define and assign roles with specific permissions

Group Management

Organize users into functional groups for easier administration

Permission Controls

Set granular permissions for products, workspaces, and features

Validation Workflows

Implement approval processes for account creation and access

Activity Monitoring

Track user actions for security and compliance purposes

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Who Uses Users & Permissions?

The Users & Permissions module serves different administrative roles within the organization.
IT administrators use Users & Permissions to:
  • Manage user accounts and system access
  • Define platform-wide security policies
  • Implement organizational access structures
  • Monitor user activity and permissions

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Core Capabilities

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User Management

Efficiently manage all user accounts across your platform:
  • User Management: Manage users appropriate access
  • User Profiles: Manage user information and contact details
  • Account Status: Control active, pending, and disabled accounts
  • Search and Filter: Quickly locate users based on various criteria

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Role Management

Create and manage roles with specific permission sets:
  • Role Definition: Create roles with specific permission sets
  • Permission Assignment: Assign granular permissions to roles
  • Default Roles: Set standard roles for different user types
  • Custom Roles: Create specialized roles for specific functions

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Group Management

Organize users into logical groups for easier administration:
  • Group Creation: Establish functional or organizational groups
  • Membership Management: Add or remove users from groups
  • Group Permissions: Assign permissions at the group level

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Permission Controls

Implement granular access controls across the platform:
  • Product Access: Control access to specific Prisme.ai products
  • Workspace Access: Manage access to specific workspaces
  • Operation Permissions: Control create, read, update, delete operations
  • Administrative Functions: Assign administrative capabilities

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Best Practices for User & Permission Management

Least Privilege

Grant only the minimum permissions needed for each role

Role Standardization

Create standardized roles that align with job functions

Regular Audits

Conduct periodic reviews of users and permissions

Group-Based Access

Leverage groups for more efficient permission management

Permission Documentation

Maintain clear documentation of permission structures

Offboarding Processes

Implement thorough procedures for removing user access

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Getting Started with Users & Permissions

1

Access Users & Permissions

Navigate to the Users & Permissions section in the AI Governance dashboard.
2

Manage users

View and manage all platform users from the Users tab.Use search and filters to locate specific users based on criteria like name, email, or status.
3

Configure roles

Create and manage roles with specific permission sets in the Roles tab.Define granular permissions for each role based on organizational needs.
4

Organize groups

Create and manage user groups in the Groups tab.Add users to appropriate groups based on their department, function, or access needs.

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User Management Scenarios

When onboarding a new employee:
  1. Validate User Account (by default “pending” )
  2. Assign appropriate roles based on job function
This structured approach ensures new employees receive appropriate access from day one.

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Next Steps

Explore more aspects of the AI Governance platform:

Workspace Management

Creating and administering AI workspaces

Workspace Observability

Monitoring workspace activities and performance

Products Management

Administering Prisme.ai products