Workspaces - Prisme.ai

Introduction

This documentation provides an overview of workspaces, detailing configuration, secrets management, version control, events, custom domains, and JSON schema forms. It is designed for advanced technical users looking to effectively manage and utilize workspaces.

Workspace Configuration

Basic Configuration

The workspace config provides centralized settings and parameters for your entire workspace.

name: MyConfiguredWorkspace
slug: test
config:
  value:
    API_URL: https://api.mycompany.com
    LOGIN_URL: "{{config.API_URL}}/login"
    headers:
      apiKey: someAPIKey

The config.value field is exposed as a config variable inside your automations, making these settings accessible throughout your workspace.

You can reference other config values within your configuration using the {{config.PROPERTY}} syntax, as shown in the LOGIN_URL example above.

Using Secrets in Configuration

For sensitive configuration values, use secrets:

config:
  value:
    API_URL: https://api.mycompany.com
    headers:
      apiKey: "{{secret.apiKey}}"

Secrets provide a secure way to store and use sensitive information like API keys, passwords, and tokens without exposing them in your code.

Secrets with names starting with prismeai_* are reserved for super admins to configure system settings by workspace.

Environment Variables

You can also inject configuration values from environment variables:

WORKSPACE_CONFIG_test_API_URL=https://api.mycompany.com

This environment variable would set config.API_URL for a workspace with the slug “test”. Workspace config takes precedence over environment variables.

Configuration Schema

For more controlled configuration, especially for Apps, you can define a schema for your config:

config:
  schema:
    type: object
    properties:
      API_URL:
        type: string
        title: API URL
        description: Base URL for the API
      maxRetries:
        type: number
        title: Maximum Retries
        default: 3
  value:
    API_URL: https://api.mycompany.com
    maxRetries: 5

This schema defines the structure, types, and defaults for your configuration, providing better validation and documentation.

Workspace Secrets

What Are Secrets?

Secrets provide a secure way to store sensitive information like API keys, passwords, and access tokens.

Managing Secrets

Workspaces can have secrets provided through:

The web interface
API calls
CI pipeline integration with an external secrets manager

By default, only workspace owners can access these secrets.

You can manage secrets programmatically using the /workspaces/:workspaceId/security/secrets API.

Declaring and Using Secrets

To use a secret in your workspace, declare it in your workspace configuration schema:

secrets:
  schema:
    apiKey:
      title: API Key
      description: The application Client Id
      type: string
      ui:widget: password
      required: true

Example: How a secret field (apiKey) appears in the workspace configuration UI. The value is masked for security. Reference the secret in your workspace configuration:

config:
  value:
    API_URL: https://api.mycompany.com
    headers:
      apiKey: '{{secret.apiKey}}'

Secrets can be used in automations and configuration. The actual value is only visible in the configuration tab and is never displayed in automation execution logs. Secrets can be used from automations

slug: Demo
name: Demo
do:
  - set:
      name: Demo
      value: '{{config.apiKey}}'
  # OR
  - set:
    name: Demo
    value: '{{config}}' ## Access the whole config.
output: '{{Demo}}'

Example: When running an automation that uses a secret, the value is not exposed in the output.

Secret Redaction in Logs

When secrets are used, their values are automatically redacted (or hidden if access directly) in logs and activity views when acessing the whole config.:

{
  "slug": "test",
  "payload": {},
  "output": {
    "API_URL": "https://api.mycompany.com",
    "headers": {
      "apiKey": "REDACTED"
    }
  },
  "duration": 0,
  "startedAt": "2025-12-30T19:33:17.562Z",
  "trigger": {
    "type": "automation",
    "value": "test"
  },
  "break": false
}

This ensures that secret values are never exposed, maintaining security.

Using Secrets in Other Contexts

Secrets can also be used in repository configurations:

repositories:
  github:
    name: My Repository
    type: git
    mode: read-write
    config:
      url: https://github.com/YourUser/your-repository.git
      branch: main
      auth:
        user: 'your git user'
        password: '{{secret.gitPassword}}'

Secrets beginning with prismeai_* are reserved for super admins to configure system settings.

Version Control

Repository Configuration

Configure version control in your workspace source code:

repositories:
  github:
    name: My GitHub Repository
    type: git
    mode: read-write
    config:
      url: https://github.com/YourUser/your-repository.git
      branch: main
      auth:
        user: 'your git user'
        password: '{{secret.gitPassword}}'

Different authentication methods are supported:

Username/Password: For basic authentication
Personal Access Tokens: For services like GitHub which forbid user password usage from CLI, instead they let you generate a Personal Access Token you will use exactly like a password
SSH Keys: For secure key-based authentication, see below example.

You can configure multiple repositories with different access modes:

read-write (default): Both push and pull operations
read-only: Only pull operations
write-only: Only push operations

Using Secrets in Version Control

You can also use secrets inside repositories config section:

config:
  auth:
    password: '{{secret.gitPassword}}'

Push and Pull Operations

Once a repository is configured:

Push: Save the current workspace state to the repository
Pull: Update the workspace from the repository

A native repository named “Prismeai” is always available for saving versions to the platform’s storage. However, these versions are lost if the workspace is deleted, unlike with external Git repositories.

Versioning saves the workspace’s static configuration, including security roles, automations, pages, blocks, and apps, but not dynamic data like events, collections, or uploaded files.

Excluding Files from Import

When pulling from a repository, you can exclude specific parts of your workspace from being overwritten:

repositories:
  github:
    name: My GitHub Repository
    type: git
    mode: read-write
    config:
      url: https://github.com/YourUser/your-repository.git
      branch: main
    pull:
      exclude:
        - path: 'index'  # Don't override workspace config
        - path: 'security'  # Don't override security files
        - path: 'pages/custom'  # Don't override 'custom' page

This is useful for preserving local customizations while still getting updates from the shared repository.

Import Results

After each archive import or repository pull, a workspaces.imported event is emitted with details:

{
 "files": [
  "index",
  "security",
  "pages/test.yml",
   ...
 ],
 "deleted": [
  "automations/removedAutomation.yml"
 ],
 "version": {
  "name": "latest",
  "repository": {
   "id": "yourRepositoryId"
  }
 },
 "errors": [
  {
   "msg": "Could not rename workspace slug from {oldSlug} to {newSlug} as it is already used by workspaceId zlkpbRF",
   "err": "SlugAlreadyInUse",
   "conflictingWorkspaceId": "..."
  }
 ]
}

This event provides a complete record of what changed during the import.

Self-Signed TLS

When trying to authenticate using user/password method against a repository with a self-signed HTTPS certificate, you can receive the following error:

  SSL certificate problem: self-signed certificate in certificate chain

This is an infrastructure issue which needs to be solved within prismeai-workspaces deployment, by mounting a copy of the /etc/ssl/certs/ca-certificates.crt file at the same address and adding the git server certificate to it.

Workspace Events

What Are Events?

Each workspace maintains a continuous real-time stream of events that describe activities and interactions.

Event Types

Workspaces work with two main types of events:

Native Events: Automatically generated by the platform (updates, webhooks, errors, automation executions, etc.)
Custom Events: Emitted by your automations or installed apps

Events are stored for up to 3 years and can be viewed/searched from the Activity view of the workspace.

Events from workspaces inactive for longer than 15 days and with fewer than 100 events are regularly deleted. Events from deleted workspaces are kept for up to 6 months after deletion.

Event Structure

Every event includes a type, payload and source fields. These contain important information:

type: Type of the given event (can also represent the name of the event)
payload: Payload of the event, contains useful data specific to the event type
source.userId: Authenticated user ID (only set for user-emitted events)
source.sessionId: Session ID shared by all events related to a user session
source.correlationId: Unique ID shared by events related to the same initial trigger
source.automationSlug: Automation that emitted the event
source.appInstanceFullSlug: Source app instance slug (if applicable)
source.http: Source HTTP request details (if applicable)

This information helps track the origin and context of each event.

Working with Events

Events serve several key purposes in workspaces:

Recording Activity: Maintaining an audit trail of system and user actions
Triggering Automations: Events can start automation workflows
Inter-Component Communication: Components can communicate via events
Monitoring and Analytics: Events provide insights into system usage

For security reasons, events emitted from a nested app (an app installed within another app) will not be visible in the root workspace events feed.

Activity View

The Activity view provides a real-time window into your workspace events:

Filter Events: Narrow down by event type, source, or time range
Inspect Details: View complete event data including payload and source
Track Correlations: Follow chains of related events
Debug Issues: Identify problems by examining event flows

This view is invaluable for monitoring, debugging, and understanding your workspace’s behavior.

Event Retention Policy

Events from workspaces inactive for longer than 15 days and with fewer than 100 events are regularly deleted. Events from deleted workspaces are kept for up to 6 months after deletion.

Custom Domains

Step-by-Step Guide

You can attach a custom domain to your workspace to display pages under your own domain name.

Add DNS Record

Add a CNAME entry to your domain pointing to pages.prisme.aiFor root domains, use an ALIAS record instead of a CNAME.

Configure Workspace

Add the domain to your workspace configuration:

customDomains:
  - www.example.com

Activate Custom Domain

For Enterprise version, contact support to complete the setup.Contact Support

JSON Schema Form

Basic Schema Form

Workspace configuration often uses JSON Schema Form, a standard for creating declarative complex forms. This is particularly important for app configuration. A schema form starts with a single field, typically of type “object”:

type: 'object'
properties:
  firstname:
    type: string
  lastname:
    type: string

This creates a form with two fields, producing an object with “firstname” and “lastname” properties.

Field Types

Fields can have various types:

string: Text input
localized:string: Translatable text
number: Numeric input
localized:number: Translatable numbers
boolean: Switch button
localized:boolean: Translatable booleans
object: Nested object with properties
array: List of items

Additional attributes include:

title: Field label
description: Help text
default: Default value
enum: List of allowed values
enumNames: Display labels for enum values
required: Whether the field is required
pattern: Validation regex
hidden: Whether to hide the field

Advanced Features

Schema forms support advanced features: Custom Widgets

properties:
  description:
    type: string
    ui:widget: textarea
  birthdate:
    type: string
    ui:widget: date
  color:
    type: string
    ui:widget: color

Conditional Fields (oneOf)

properties:
  paymentType:
    oneOf:
      - title: Credit Card
        value: creditCard
        properties:
          cardNumber:
            type: string
            title: Card Number
      - title: Bank Transfer
        value: bankTransfer
        properties:
          accountNumber:
            type: string
            title: Account Number

Arrays and Objects

properties:
  contacts:
    type: array
    title: Contacts
    items:
      type: object
      properties:
        name:
          type: string
        email:
          type: string

Form Validation

Schema forms include validation rules. Each rule can just have a true value to display default message with default behavior but can also be an object with value and message. A field can have many validators. The list of validators is:

required: the value is required
min: the value as number must be greater than validator value
max: the value as number must be lower than validator value
email: the value must be a valid email address
tel: the value must be a valid phone number
date: the value must be a valid Date
minLength: the value as string must have a greater length than validator value
maxLength: the value as string must have a lower length than validator value
pattern: the value must match the regular expression set in validator value.

The following example shows some implementations of validators:

properties:
  foo:
    type: string
    validators:
      required: true
  bar:
    type: string
    validators:
      required:
        message:
          en: Value is mandatory. Please fill it.
          fr: La valeur est obligatoire. Merci de la renseigner.
      value: true
  email:
    type: string
    validators:
    email: true
  password:
    type: string
    title: Password
    ui:widget: password
    validators:
      required: true
      minLength:
        value: 8
        message: Password must be at least 8 characters

Complete Example

Here’s a more complete schema form example:

type: object
title: My Cool Form
description: This is an example of form
properties:
  firstName:
    type: string
    title: Firstname
  lastName:
    type: string
    title: Lastname
  birthdate:
    type: string
    ui:widget: date
    title: Birthdate
  genre:
    type: string
    title: Genre
    enum:
      - 1
      - 2
      - 3
    enumNames:
      - Man
      - Woman
      - Other
  address:
    type: string
    ui:widget: textarea
  hobbies:
    type: object
    title: Your hobbies
    properties:
      favoriteMusic:
        type: array
        title: Favorite music
        items:
          type: string
          title: Type an artist name

This form collects personal information with various field types and widgets.

Next Steps

Automations

Create backend processes and workflows

Pages

Build interactive user interfaces

RBAC

Configure security and access control

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​Introduction

​Workspace Configuration

​Basic Configuration

​Using Secrets in Configuration

​Environment Variables

​Configuration Schema

​Workspace Secrets

​What Are Secrets?

​Managing Secrets

​Declaring and Using Secrets

​Secret Redaction in Logs

​Using Secrets in Other Contexts

​Version Control

​Repository Configuration

​Using Secrets in Version Control

​Push and Pull Operations

​Excluding Files from Import

​Import Results

​Self-Signed TLS

​Workspace Events

​What Are Events?

​Event Types

​Event Structure

​Working with Events

​Activity View

​Event Retention Policy

​Custom Domains

​Step-by-Step Guide

​JSON Schema Form

​Basic Schema Form

​Field Types

​Advanced Features

​Form Validation

​Complete Example

​Next Steps

Automations

Pages

RBAC

Introduction

Workspace Configuration

Basic Configuration

Using Secrets in Configuration

Environment Variables

Configuration Schema

Workspace Secrets

What Are Secrets?

Managing Secrets

Declaring and Using Secrets

Secret Redaction in Logs

Using Secrets in Other Contexts

Version Control

Repository Configuration

Using Secrets in Version Control

Push and Pull Operations

Excluding Files from Import

Import Results

Self-Signed TLS

Workspace Events

What Are Events?

Event Types

Event Structure

Working with Events

Activity View

Event Retention Policy

Custom Domains

Step-by-Step Guide

JSON Schema Form

Basic Schema Form

Field Types

Advanced Features

Form Validation

Complete Example

Next Steps